How CostCrafter turns your household into a system.
CostCrafter connects finances, documents, contracts, and meter readings — so that separate tasks become one connected household system.
Finances & budgets
Track income, expenses, and budgets — as part of your whole household, not in isolation.
Understand what your money actually supports — not just where it goes. Budgets, reports, and categories help you see costs as a whole, alongside documents, contracts, and ongoing obligations.
- Income and expenses by categories and labels
- Budgets for any area (groceries, leisure, fixed costs)
- Reports and analysis over time periods
- Manage multiple accounts and households in parallel
You want to know where your money actually goes — but not separate from contracts, receipts, and ongoing obligations.
Documents & OCR
Find any invoice in seconds — and connect it to what it belongs to.
Documents only become useful when they are connected to the right context. CostCrafter processes invoices, receipts, contracts, and other documents with OCR on its own servers in the European Union, so they stay searchable and clearly structured alongside costs and deadlines.
- Upload PDFs, photos and receipts
- OCR processing on CostCrafter servers in the European Union
- Full-text search across document contents and metadata
- Link documents with expenses, contracts and households
You're looking for the electrician's invoice from two years ago. Instead of searching through emails and folders, you type the company name and find it instantly.
Full-Text Search
Search by provider, amount or keywords – across all documents.
The full-text search scans not just file names but the actual content of your documents. Find invoices by amount, contracts by provider or receipts by date – in seconds.
- Search across document contents, not just file names
- Filterable by household, time period and document type
- Combinable with contracts, costs and meter readings
- Works for scanned documents too, thanks to OCR
You need all invoices over 500 euros from last year for your taxes. One search – done.
Contracts & deadlines
Keep contracts, deadlines, and related documents in view — not across separate tools.
Contracts are not just lists — they define costs, deadlines, and obligations. CostCrafter makes them easy to oversee in one place, together with the documents, costs, and dates that matter.
- Record contracts with duration, cancellation period and costs
- Link associated documents and invoices directly
- Overview of all active contracts per household
- Contract costs visible in budgets and reports
Your internet contract renews automatically. With CostCrafter you have deadlines and documents in view before it's too late.
Meter Readings & Forecast
Track consumption in a way that makes sense alongside costs and bills.
Record meter readings regularly and track consumption trends over months and years. Forecasts help estimate costs better and identify outliers.
- Record meter readings for electricity, water and gas
- Historical trend over any time period
- Forecast function for consumption projections
- Link with costs and documents
The electricity bill is surprisingly high. With the history of your meter readings, you can immediately see when consumption started rising.
Vehicles & Running Costs
Keep mobility costs visible — as part of your household, not as a separate topic.
Record fuel, charging, repairs, insurance and tax directly in your household context. Vehicles are linked to properties, contracts and reports, so mobility costs finally become visible and analyzable over time.
- Manage cars, motorcycles and vans centrally
- Record fuel, charging, repairs, insurance and vehicle tax
- Link vehicles with contracts and household expenses
- Vehicle-specific reports for total cost and cost categories
You want to know what a specific vehicle really costs per month – not just refueling, but insurance, tax and maintenance too.
Trip log & GPS route capture
Document tax-relevant trips without giving up data control.
CostCrafter combines manual trip entry, mobile GPS tracking, route previews, monthly closing and CSV/PDF export in one tenant-safe workflow. Maps are rendered via CostCrafter's own tile infrastructure, while address prefilling is requested server-side so no browser key is exposed.
- Manual or GPS-based trip capture per vehicle
- Foreground tracking on Android and lock-screen notification on iOS
- MapLibre route preview with self-hosted PMTiles
- CSV/PDF export for tax-relevant documentation plus retention safeguards
You finish a business trip, stop tracking on your phone and complete purpose, category and odometer values once — the export stays available later for accounting and audits.
Household Roles & Collaboration
Organize your household together – with clear roles and access rights.
CostCrafter is built for entire households. Invite family members, partners or roommates and define who can enter expenses, view documents or manage contracts.
- Invite multiple users per household
- Roles with different access rights
- Protect sensitive areas specifically
- Transparency without loss of control
Your partner should be able to enter purchases, but not access contracts or budgets. Household roles make exactly that possible.
Privacy & Data Sovereignty
Your data stays your data – hosted in the European Union, without external AI.
CostCrafter deliberately focuses on data control rather than data collection. No bank connection needed, no external AI, no data sharing. All data is transmitted encrypted and stored in the European Union.
- Hosted in the European Union
- Encrypted transmission and storage
- No external AI connection
- No bank connection required
- You decide which data gets stored
You want to organize your finances but not give any app access to your bank account. CostCrafter works entirely without bank connection.
How separate features become one household system.
CostCrafter connects the areas that belong together in everyday household life — so you no longer have to think in separate tools.